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Once you put this plan into action you'll find distractions falling away, you will say adios to procrastination, and hello to a bright new future filled with endless opportunity.

Gary Ryan Blair's Personal Strategic Plan

I can vouch for Gary Ryan Blair.  His programs are comprehensive, simple to implement and I found his approach very down-to-earth and practical.
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His weekly articles tell stories of struggle and achievement, offer practical advice, motivate those on a quest for their best and share the steps of his own personal journey from Vermont farmer to international success guru.

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Email

 
You crank up your computer every morning, click to your e-mail and--whap!--a slew of messages demands attention.

E-mail can be a great tool, but many misuse it, turning what should be quick, easy communication into a laborious, time-consuming management chore.

"Many people use the inbox as a to-do list, calendar and filing system," says Mark Hurst president and founder of Creative Good, a consulting firm in New York. "File some messages and delete most of them, but without a doubt, don't let anything stay in your inbox permanently."

Hurst says effective e-mail management is built on filters, filing and ruthless use of the delete key.
He offers this distinction to better define the problem: The number of new messages received each day is "volume" while the number of e-mails sitting in the inbox is "message count." The second is the key measure of effective e-mail management.

"A user who gets 100 messages a day may not be overloaded at all if the message count is low," Hurst says. "Conversely, a user who gets ten e-mails a day may be overloaded."

If the number of messages stacked in the inbox becomes too large and difficult to manage, you're overloaded. The e-mail system then becomes a black hole rather than a productivity tool and your output will suffer.

"If overload is the problem, then removing the load is the solution," Hurst says in a special report, "Managing Incoming E-mail." "Here's how to manage incoming e-mail: Keep the inbox empty--clear out incoming e-mails before they pile up or you lose your ability to manage them effectively."

But there's just one catch and, unlike catch-22, it's not the least bit philosophical.

"It may be a simple solution, but it's not easy," Hurst says. "Achieving simplicity--or emptiness, in this case--takes time and continued improvement. It's difficult but better than drowning in e-mails and becoming less effective. Only an empty inbox will allow users to take full advantage of the benefits of e-mail."

The first step is deleting all spam. Never reply to spam because the spammer will know your e-mail address is active and sell it to others at a premium. The result: more spam.

Next, read all personal e-mail from friends or family and save selected messages as needed elsewhere on your computer or print out important notes. It might be a good idea to check your personal e-mail account at work and use it to chitchat and exchange goofball jokes with your lunatic friends while reserving your company account for (gasp) work-related items. Admit it: This would sharply reduce the volume of incoming mail on the company e-mail system.

Hurst says messages should be sorted by date with the oldest message at the top of the list. Each message should be opened and the appropriate action--filing or deletion-- should be taken quickly. This will prevent the accumulation of a 500-message stack in your inbox.
Hurst says newsletters should be read or scanned quickly, but never filed because then you'll have two cluttering up your inbox when the next arrives. FYIs, or non-actionable information such as an answer to a question or notification of an event, should be read quickly, filed if necessary and deleted as soon as possible.

Hurst urges use of the "two-minute rule" for to-dos. If the task outlined in the e-mail takes two minutes or less to complete, even if it means getting out of your chair, do it immediately and delete the message.
If you're way behind in managing your e-mail, Hurst recommends a ruthless cleaning out of the clutter in the inbox to allow users to manage e-mail effectively with just a few minutes work each day. It may take several whacks to get through all the old junk, but once it's cleaned out, it's done and future management of the inbox can be handled in just a few minutes each day.

E-mail arrives throughout the day so it's impossible to keep the inbox empty at all times. Hurst recommends dealing with e-mails as soon as possible after each arrives or setting aside a few minutes several times a day to complete the task.

"Users shouldn't let an inbox go more than one business day without emptying," he says.
Filters will screen out most of the junk. For starters, Hurst recommends setting up your filter to accept mail from everyone in your address book. Suspected spam, including any e-mail containing viruses or unknown attachments, gets sent to purgatory--a folder for suspected junk mail from unknown senders. Any e-mail with three or more consecutive exclamation points gets zapped. Set the filter to automatically delete any e-mail containing raunchy words you'd expect to find in sexually explicit spam.

Have the filter kill any e-mail with "adv" in the message line. Expand the list of subject lines to kill starting with obvious pitches such as "Free Long Distance," "Find background info about anyone," "Quit Smoking" and "Be your own boss." Compiling the list requires some thought because many spam subject lines appear in legitimate e-mail such as free, mortgage, university, diploma and life insurance.
Software will thin the thundering herd of spam seeking to graze and fatten your inbox, but it's not the final, or best, way to manage e-mail.

"'Delete' is one keystroke," Hurst says. "I don't know what's easier than that."

Article written by Scott Reeves© Forbes.com Inc.™

 

The first rule of management is this: don't send your ducks to eagle school. Why? Because it won't work. Good people are found not changed. They can change themselves, but you can't change them. You want good people, you have to find them. If you want motivated people, you have to find them, not motivate them.

I picked up a magazine not long ago in New York that had a full-page ad in it for a hotel chain. The first line of the ad read, "We do not teach our people to be nice." Now that got my attention. The second line said, "We hire nice people." I thought, "what a cleaver shortcut!"

Motivation is a mystery. Why are some people motivated and some are not? Why does one salesperson see his first prospect at seven in the morning while the other sees his first prospect at eleven in the morning? Why would one start at seven and the other start at eleven? I don't know. Call it "mysteries of the mind."

I give lectures to a thousand people at a time. One walks out and says, "I'm going to change my life." Another walks out with a yawn and says, "I've heard all this stuff before." Why is that?

The wealthy man says to a thousand people, "I read this book, and it started me on the road to wealth." Guess how many of the thousand go out and get the book? Answer: very few. Isn't that incredible? Why wouldn't everyone go get the book? Mysteries of the mind…

To one person, you have to say, "You’d better slow down. You can't work that many hours, do that many things, go, go, go. You're going to have a heart attack and die." And to another person, you have to say, "When are you going to get off the couch?" What is the difference? Why wouldn't everyone strive to be wealthy and happy?

Chalk it up to mysteries of the mind, and don't waste your time trying to turn ducks into eagles. Hire people who already have the motivation and drive to be eagles and then just let them soar.

This article is excerpted from Jim Rohn's book, Leading and Inspired Life. To learn more about this book or Jim’s other best-selling CDs, books and videos/DVDs, as well as receive 20-60% off, including Take Charge of Your Life, The Five Major Pieces and Building Your Network Marketing Business, go to http://www.jimrohn.com Copyright © 1999, 2006 Jim Rohn International. All rights reserved worldwide.

By: Liz Ryan, CEO and founder of WorldWIT

Very often, WorldWIT members listen to our radio interviews, and write to me to say "How does one achieve all that? Do you have suggestions for gaining influence, rising in the world, and becoming powerful?" The answer is yes - I do. In fact, finding one's personal power is one of my favorite topics.

One of the best parts of my job is getting to interview fascinating women every week (sometimes, I interview men, too) for our WorldWIT Radio program. Many of our guests are in lofty positions and have tons of influence, as well as accolades in all sorts of areas. Very often, WorldWIT members listen to these radio interviews, and write to me to say "How does one achieve all that? Do you have suggestions for gaining influence, rising in the world, and becoming powerful?" The answer is yes - I do. In fact, finding one's personal power is one of my favorite topics.

But the first thing I would note about power is that there isn't just one kind. I believe that there are two very different sorts of power that a person can focus on developing.

The first type is pretty easy to identify. You'll have lots of power if you have a senior-level job, a big title, a large staff and loads of budgetary dollars to control. Likewise, awards, advanced degrees and high-level business relationships are strongly identified with power. We're all familiar with people whose resumes glitter with these gems. What more could one want, really, than a long list of honors next to your name?

The trouble with these hallmarks of power is that they are externally focused. All of these things - titles, awards, degrees, staffs, etc. - are conferred by other people. In fact, the titles and honors, just like trophies on the shelf, are evidence of how much other people esteem you. In my experience, there is a strong correlation between a person's desire - or even need - to be respected and to feel significant, and his or her zeal to amass trophies during a career. And then there is another problem - what has been bestowed upon you can as easily be taken away. A big job, a fancy title, an enormous organization of subordinates - these can disappear in an instant. That's one of the reasons why this type of externally-conferred power - what I call "Big P" power - is so stressful to maintain. In the quest to continue becoming more significant and more powerful, if you're focused on the Big P trappings of power, you're never done!

There is another kind of power that I much prefer. I call it "small p" power. It's the power that doesn't depend on someone else's assessment of you. It's inside of you to begin with, and only gets stronger over time as you reinforce what you know, sense, and intuit. No one confers "small p" power on you and - wonderfully - no one can take it away.

The Big P power is often fear-based, in two ways. People thirst for external validation because they're afraid that without it, they're nothing. Then, they fear losing that validation, and so they may act in fear-ful ways to maintain all those trophies. Surely you've come across, at least once in your career, a lofty personage (maybe a senior leader in your company) who really has no credibility at all, except for the big title that someone thoughtlessly gave her? Everyone knows that this person has all "Big P" power, and no personal credibility whatsoever. It's sad, because all the trophies in the world - as in "Look here, I'm a division VP and you have to listen to me!" can't induce people to respect this person.

Big P power is power that says "Other people (like the CEO of this company, I'll have you know) respect me, and therefore you must, as well." Sorry - no dice. You just can't force people to respect you, although you can certainly train them to roll their eyes discreetly when you say something inane. That's the trouble with the Big P variety of power.

But "small p" power isn't bestowed upon you and can't be withdrawn, either. You carry it around with you, and it only gets stronger over time - if you listen to your gut, and speak your truth as often as you can. It's not that easy, in many a corporate setting (and many other places) to speak your truth, of course. There are a lot of incentives to keep quiet, or say something silly in order to avoid standing out. But you don't build your personal power by going along with the crowd and keeping your mouth shut, even if that is the predominant cultural mode in your company. You speak up - politely, but from your gut, and without equivocation.

So when history's most idiotic idea is on the table, and you're dying inside at the stupidity of it, and so is everyone else in the room (except the person who proposed the idea) and no one is speaking, it's your personal power that allows you to say "You know, I'm not sure I understand how this idea will get us to the Point B we've identified. Perhaps I do not understand. Can we walk through that again?" Or when you yourself have proposed a plan, and you know it has merit, and the ranking person in the meeting shoots you down by saying, "Okay, that's one idea, are there any others?" you find the voice to say "Before we move on, can we go through my plan in a bit of detail? That might be useful."

Speaking your truth is essential to finding your personal, small-p power. You do it enough, and it becomes habitual. You find it harder to keep quiet when there's something that needs to be said, whether it's the clothes-free state of a leader in your midst or some other truth that can't stay under wraps. Other people begin to look to you to say what needs saying, and to help them find their own voices. And here's the crazy thing: as you build your own engine of power, without benefit of titles or accolades, those external trophies begin to come. I'll bet you've witnessed that to the person in a company who seems so together, so 'on it,' that someone says one day "Is she a manager? She's really on the ball," and about a week later you hear that indeed, this person has just been promoted. Real power is magnetic - it inspires respect. If you get a big title down the line, that's great - but that's not why people respect you. Your personal power doesn't rest on your title in the slightest.

Big-P and small-p power work together like that. Big-P types don't get the dynamics of this relationship at all. When you obsess over, chase after, and value only the Big-P stuff, you don't discover who you are. It is too easy, in the Big-P-power value equation, to do the things you believe you're supposed to do in order to get promoted, get noticed, and get the external praise you're after. In the small-p orientation, you do what your heart and mind tell you to do, and let the chips fall where they may. Damn the promotions, full speed ahead: and over time, you find the place (maybe several employers later) where that kind of power is valued, and the external honors come - exactly when you realize you don't need them.

A woman said to me at a recent speaking gig, "But isn't it important to let people know your accomplishments? Just recently, I was at a meeting with a woman who had been a very high official, and in her introduction, she was encouraged to share this information - to let people know that she had been very influential in government, and wouldn't be trifled with." I winced inside. Why would it ever be necessary to say anything other than "Hi, I'm Claudia James" in an introduction? What benefit could possibly come from adding "And here's what I've done, and here's why I'm important?" Your power will show through, as soon as you open your mouth - or perhaps it will be evident as you sit silently, not opening your mouth at all.

In fact, the more one argues for her power - for instance, in one of those excruciating-to-witness "Battles of the Bios" you encounter from time to time in corporate meetings - the more a colleague insists "But you must listen to me, I have 25 years of experience in this area," the more her power seeps out and puddles on the floor. That isn't power - that's a trophy-brandishing exercise. Power is the ability to be influential without invoking the trophies. That's the piece that Big-P sorts always miss.

And that's why talking with women about their power is so exciting to me. We have it - we're bursting with it!-we only need to determine where the power yardstick lies. It's not in degrees, honors and titles. It's in us. Waiting for the world to notice our greatness is the road to stress, frustration and internal conflict. Simply being powerful, day by day, is about a million times more satisfying, and doesn't require you to wait for anyone or anything outside yourself.

Your personal power is there, waiting to be reinforced by your words and actions. You have it in spades, far more in your little finger than in a glass case of trophies on a paneled-oak wall. You can't control how other people value you, so why not focus on how you value yourself? Are you willing to let your sturdy gut speak for you, rather than some hourly-shifting notion of what's correct in your organization, under today's leader, given the current strategic focus, etc? The direct link from heart to brain to gut to mouth - let it rip, sister - that's power that could light up the city. You'll wonder how you ever lived without it.

Liz has over 20 years experience in managing high-growth organizations, she lectures nationally and writes about working and managing in the digital economy. If you're looking for advice or have questions related to your job, just ask Liz! You can email Liz at lizryan@worldwit.org.

 

A legend tells of a French monastery known throughout Europe for the extraordinary leadership of a man known only as Brother Leo. Several monks began a pilgrimage to visit Brother Leo to learn from him. Almost immediately, they began to bicker about who should do various chores.

On the third day they met another monk going to the monastery, and he joined them. This monk never complained or shirked a duty, and whenever the others would fight over a chore, he would gracefully volunteer and do it himself. By the last day, the others were following his example, and from then on they worked together smoothly.

When they reached the monastery and asked to see Brother Leo, the man who greeted them laughed. "But our brother is among you!" And he pointed to the fellow who had joined them.

Today, many people seek leadership positions, not so much for what they can do for others but for what the position can do for them: status, connections, perks, advantages. They do service as an investment, a way to build an impressive resume.

The parable about Brother Leo teaches another model of leadership, where leaders are preoccupied with serving rather than being followed, with giving rather than getting, with doing rather than demanding. Leadership based on example, not command. This is called servant leadership.

Can you imagine how much better things would be if more politicians, educators, and business executives saw themselves as servant leaders?

Michael Josephson
www.charactercounts.org

Last week I spoke at the conference of a very busy multi-brand Marketing Department on how to manage their office environment and overload of paper and information. Since their Manager had read 'Getting a Grip on the Paper War - Managing information in the modern office' last year she'd been trying to convert her staff, but decided when the book got lost on someone's desk that she'd better get me in to help reinforce the message!

I asked: 'Who regards themselves as tidy and organised....' (before I'd finished the question, most hands went up) ... with their desks?'

A laugh went round the room, most hands went down, and some folk looked embarrassed.

That's a typical response. Most professionals, especially highly educated ones, haven't been taught simple methods to keep the desk tamed, and so that wonderful stress-reducer - a clear desk - is missed.
Seems to me it's so obvious that it's slipped under the radar.

You're probably about now heading into the wind-up (or is it a wind-down for you) of the Christmas season, so here, to help you get through the mass of 'stuff' waiting for your quick action, is one very simple desk-management technique, excerpted from the book.

Chunk your 'put-away' tasks

A very powerful desk-management behaviour to develop is a 'Put it away as you go' habit, but don't be ruled by it. Chunk it.

What do I mean by that? Imagine yourself working at the desk. You finish with a file, or a paper out of a file. You know it's a good habit to put away as you go, so you jump up, walk over to the filing cabinet, and replace it. Or you've borrowed scissors from the receptionist. She's threatened you with early death if you don't return them, so the minute you're finished you do as you were told. Then, (if you're lucky and don't get distracted), back you go to your desk to start on the next activity.
Two possible things can happen here.

1. You spend many minutes per day jumping up and down, interrupting the momentum you'd created at your desk.

2. Because you've completed something and not yet begun the next task there isn't as strong a subliminal pull back to your desk. You're therefore more liable to be distracted by some interesting little by-way, a file that catches your eye, or someone else walking past.

To overcome that scenario, try this one instead. You finish a task and put the completed materials either on the furthest away point of your desk out of your immediate visual range, or even better (as long as it doesn't cause a traffic jam!) put them on the floor beside or behind your chair. The next time you stand up, instead of stepping over the seeming clutter on the floor you ALWAYS bend down, pick it up, and put it away.

I learned this technique as a mother, trying to stay sane raising six children. (Never in my wildest dreams did I imagine that one day I'd share it with business people!).

Whilst the children were little, (and anyone who's lived with children knows they have a profound disregard for tidiness) I found that, in a drive to keep the house looking a few notches above a war zone, I seemed to spend all day putting things away! Eventually I learnt to make piles 'to be put away in another room' by the door of any room I was working in. Then, as I walked out the door I'd pick up the pile, quickly zip around the house by the shortest possible route (implementing my own time and motion exercise) and put everything away. It was vastly more efficient than running around the house with each separate item.

Apply the same technique in your office, no matter how large or small, and you'll gain great time-savings. It may seem a slightly untidy way of working but in fact it's very efficient.

Even though there is a slight delay, you are still putting things away as you go - whilst they're fresh in your mind. It's rarely longer than 30 minutes before you put away your current crop of 'stuff'. You never end up with an intimidating pile of filing (and I've seen some mountains!). Over a year many hours are saved - you don't walk around unnecessarily. If it's filing, you don't need to spend time re-familiarising yourself with the item or paper in hand, but it hasn't interrupted your flow of activity.

Bottom line - it saves you spending 'the rest of your natural life' majoring in minor things.

............................................................
Author: Robyn Pearce. You can contact Robyn at robyn@gettingagrip.com and her website is http://www.gettingagrip.com You can check out the back issues of these Top Time Tips or the Discussion Board.

 

Has it been a really busy few weeks for you too?

It has been hectic for me.

It has been a fortnight of back to back meetings, delivering several presentations, conducting telephone coaching, making time with my wife (who is pregnant with child number 3) and playing with my other two boys, exercising, returning emails...and that's just in the mornings!

By midweek, I'm looking for the 'emergency stop' button!

It is easy to get yourself overloaded and overwhelmed when there is a lot happening in your life.
I'm sure you know this feeling - like there is a never ending list of things to get done in your life.

It can wear you down...if you let it.

...it all depends on what you focus on.

If you are not seeing the remainder of this article, that is because it is material for members only. So if you are a member, you need to log in (top right of the page), if not, join now, it's free. Just click here ...

WaldorfAstoria

It was a stormy night many years ago when an elderly couple entered the hotel lobby on the outskirts of a mountain resort area and asked for a room.

"I'm very sorry," responded the night clerk. "We're completely full and so are all the other hotels in the area, but I can't imagine sending you out into the storm again. Why don't you stay in my room?" the young man offered with a smile. "It may not be a luxury suite, but it's clean. I need to finish my bookkeeping here in the office."

The distinguished-looking man and woman seemed uncomfortable, but they graciously accepted his offer. When the gentleman went to pay the bill the next morning, the clerk was still at the desk and said, "Oh, I live here full-time, so there's no charge for the room. You don't need to worry about that."

The older man nodded and said to the clerk, "You're the kind of person that every hotel owner dreams about having as a staff member. Maybe someday I'll build a hotel for you." The hotel clerk was flattered, but the idea sounded so outrageous that he was sure the man was joking.

A few years passed and the hotel clerk was still at the same job. One day he received a registered letter from the man. The letter expressed his vivid recollections of that stormy night, along with an invitation and a round-trip ticket for the hotel clerk to visit him in New York. Arriving a few days later in Manhattan, the clerk was met by the distinguished gentleman at the corner of Fifth Avenue and Thirty-fourth Street, where a magnificent, new building stood.

"That," exclaimed the man, "is the hotel I've built for you to run! I told you at the time that it might happen and today you can see that I was serious."

The clerk was stunned. "What's the catch? Why me? Who are you anyway?" he stammered. "My name is William Waldorf Astor. And there is no catch. You are the person I want managing this property for me."

That hotel was the original Waldorf Astoria, and the name of the young clerk who accepted the first managerial position was George C. Boldt.

This is a true story, and there's a personal message in it for us. Why do we need a benefactor to come along and make us believe in our dreams? How is it that an outsider can perceive more potential in us than we can sometimes see in ourselves?

Usually, we hold ourselves back because of a little voice from the child of our past that recalls foolish mistakes we made or rejections we experienced. Don't listen to those doubts and fears.

This week, don't put your big dreams on layaway. Focus on believing you are worth the effort.

...........................................................

Reproduced with permission from the Denis Waitley Ezine. To subscribe to Denis Waitley's Ezine, go to www.deniswaitley.com or send an email with Join in the subject to subscribe@deniswaitley.com Copyright 2005 Denis Waitley International. All rights reserved worldwide.

To laugh often and much; to win the respect of intelligent people and the affection of children; to earn the appreciation of honest critics and to endure the betrayal of false friends; to appreciate beauty; to find the best in others; to leave the world a bit better whether by a healthy child, a garden patch or a redeemed social condition; to know even one life has breathed easier because you have lived. This is to have succeeded.

Ralph Waldo Emerson